Proof-reading is a must in case of any kind of writing, whether it is an article for a magazine or it is an essay for college or any kind of creative writing. Even promotional contents, reply to the queries of the customers via mail, are the other kind of writing for which proofreading is crucial. It is true that there are several online as well as offline software for checking grammar and spelling, but they cannot replace a human proof-reader. A human proof-reader can understand the exact emotion reflected through a sentence or phrases, and therefore capable of identifying sentences, phrases where short or long pauses are essential. As per this identification, the punctuation is corrected. This is the reason why the news channels, as well as other content writing service providers always look for a human proof-reader.
However, you need to learn several techniques to conduct minute proof-reading. So I have listed some amazing techniques for proof-reading for you.
1. Take a printed form to proof-read website articles before publishing:
It is true that the target audience you are writing for will tend to read differently on screen and on paper. When a person tends to read online articles, he or she may overlook some minute mistakes, which can easily be identified, if they read the printed copy of the same article. So when you want to prepare flawless writing for your website, the best way to identify the minute errors is to take a print out of the written piece and read it loudly. When you read loudly, your ears will be able to trace out the minute mistakes.
2. Intense concentration is required :
Spotting mistakes requires great concentration, if you want to trace out little mistakes, you need intense concentration. In order to do
this, you need to get rid of distractions and potential interruptions. So prior to starting proof-reading make sure that, there is a lack of
scope for the disturbance. For instance, you need to put your mobile on silent mode and do not look at the bulk of notifications you
5. Check the Punctuation
Focusing on the words is good, but do not neglect the punctuation. Pay attention to capitalized words, missing or extra commas, periods used incorrectly, and so on.
3. Trace out Homonyms
Often, writers may put homonyms by mistake. Again, often writers become so engrossed in their thinking that they forgot to trace out that they have put ‘their’ in a sentence where actually they need to place ‘there’; or ‘accept’ instead of ‘accept’. Such a little mistake may lead to misunderstanding or misinterpretation of the entire write-up. Hence, go through the entire writing and trace out if there are any homonyms or words that sound similar to the ears or sometimes have similar spelling but convey different meanings.
4. Observe Contractions and Apostrophes
Mixing ‘their’ and ‘there’ is a type of little mistake that may result in disaster. Often in the course of getting more and more creative writers may commit such little mistakes, such as- mixing ‘its‘ and ‘it’s‘; ‘your’ and ‘you’re’. As a proof-reader, you need to check such mistakes to make the write-up error-free.
To sum up, these are the basic tips that will be helpful for you to inculcate the art of minute proof-reading. Apart from following all such tips, do not forget to cross-check or read it backward, find out the logical flow, and check accuracy of the figures used if any, to produce a completely flawless write-up.